Brothers,
Below you will find an outline of what took place during the May Student Advisory Committee meeting on May 11, 2017. Alyssa Olsen of the MWD took notes for the meeting. If you have any questions, do not hesitate to ask. You can reach me at zac@kkpsi.org or the whole committee at StudentAdvisory@kkpsi.org.
Keep Striving!
Zac
—May SAC – Minutes 5/11/2017—
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Introduction/Attendance
- Midwest: Alyssa Olsen – VPM
- North Central: Danielle Francis – President, Viet Nguyen – VPM, Jason Filer – Sec/Treas
- Northeast: Katie Kelly – President, Miranda Cook – VP, Rebekah Franolich – Sec/Treas, Kim Sulahian – MAL
- Southeast: Frank Marzen – President, Keith Pringle – VPP, Brianna McKinzie – VPM
- Southwest: Makenzie Darby – President, Lizzi Pineiro- VPM
- Western: Lyssa Fukuhara – MAL
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District Updates
- Midwest:
- CLC planning going well, almost finalized
- Regular council meetings
- District Convention announced
- North Central
- Summer function planning going well
- VPP interviews
- North East
- Now have a full council
- Meeting to define goals
- Southeast
- First council meeting
- Sent out applications for other positions
- Southwest
- Now have a full council
- Going to have a meeting after finals
- Western
- Now have a full council
- Sent out applications for other positions
- Having first meetings
- Midwest:
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SAC Topic #1: What do you want to be doing/talking about at NatCon?
- Is there a schedule?
- Zac is working on an update
- Communicating with other National Officers (Jack, etc.)
- Will have it by the end of the month
- Possibly starting at 3??
- Talk on chartering a bus
- Not enough interest originally
- Need more interest ASAP for Zac/officers to look into details
- Bus for Oklahoma and surrounding districts—shared on SAC Facebook page (Makenzie)
- Village tours- $16,000
- Red carpet- $16,000
- AKA: Very expensive—especially if outside “10-hour circle”
- Ask through the campus—travel, fees, etc.
- Promotion on District pages
- Any limits to what we can use from National pictures, logos, etc.?
- Allowed to use those
- If you’re unsure, email Robert or call HQ
- Any limits to what we can use from National pictures, logos, etc.?
- Road to Wisdom Implementation
- Membership/Ritual
- National Committee members are meeting in June
- National Members to attend June SAC Meeting
- SAC (or at least Presidents) will have time to discuss
- Can still send information about piloting
- Ritual Performance and Education Committee
- Moratorium up this year!
- Meaningful, purposeful rather than nonsense (as of 10 years ago)
- Update instructions, preparations page, and “extras”
- More specific
- Checklists
- To be able to be performed with absolutely no prior knowledge
- Leeway with certain sensitive subjects/actions
- How to talk about Ritual in chapter
- After NatCon
- National and District Rituals should ideally be a good model
- More rehearsal, choreographing
- Not last minute
- Possible workshop at NatCon
- Knowledge trickle down—National, District, Chapter
- Submit Jurisdiction and Ritual Changes http://natcon.kkytbsonline.com/changes-psi/
- Post-convention:
- New Ritual Books sent out
- Mailed to chapter’s address
- Cost covered by Nationals
- Old ones to be discarded (burn, shred, etc.)
- Curriculum implementation
- Lots of National support
- Will take time and adjustments
- Lizzi said it’s not hard to implement
- Won’t have to print (saves money)
- New Ritual Books sent out
- Does a delegate form need to be filled out for each District?
- Most likely not
- A District officer can hold a chapter delegate position
- Are Officers going to be in committees other than the SAC?
- Most likely not
- SAC Plans at NatCon (so far):
- Zac providing all officers in attendance breakfast at the hotel 7-8 am Wed, Fri, Sat
- Absolutely no business on Thursday
- Tuesday: 12:30-1:30p
- Wednesday: 8-9a
- Friday: 8-10a
- Saturday: TBA
- Working on coming up with a leadership workshop/session for SAC
- One session dedicated to most improved chapter
- Packets, etc sent as soon as possible
- Eta and Alpha Eta officers will not be able to participate (they’re nominated)
- One session on how National organization communicates to districts and chapters
- Podcasts
- Charge: listen to the podcasts!!!
- Podcasts
- Face time with National Council
- District Officers help a lot at NatCon!
- Still get to have an experience and time outside of meetings
- Not a huge deal if you aren’t there for the whole convention, and you are not REQUIRED to attend
- Main source of communication: GroupMe –Yay Zac!!
- Is there a schedule?
-
National Council Updates
- Deadlines:
- Officer Updates—June 1
- Chapter Summary Report—June 1
- Proxy delegate forms—June 1
- Suggestions for jurisdiction, ritual, etc.—June 1
- Registration—June 15
- Book hotel ASAP
- Colonization application May 15—June 30
- Gold Star Program – award for Military—July 1
- Outstanding Sponsor—July 1
- Initiate Registration—within 30 days
- Graduating Senior ASAP
- Help with podcast at NatCon—form on website
- Deadlines:
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SAC Topic #2: What are some of the struggles/concerns facing our students today (and how can we as leaders help address them)?
- Mental Health
- How to appropriately handle mental health
- University health center, professors, etc. can do talks/presentations
- Evan is passionate about this sort of subject
- Mental Health
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District Feedback/Concerns
- NCD— District-wide recruitment video
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- SAC can participate—Viet will share info
SWD—communication with chapters has been difficult
- Facebook
- District and officer closed pages
- Have members add new members rather than wait for officer update forms
- Listserv (email)
- There are some people who just won’t communicate—it’s okay!
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- NCD— District-wide recruitment video